Budget and Accounting Senior
SALARY: $63,303.00 Annually
OPENING DATE: 01/10/20
CLOSING DATE: 02/03/20 04:00 PM
Please be aware that this recruitment closes at 4:00 p.m. PST. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.
The Community Colleges of Spokane is seeking a highly motivated and qualified individual for the position of Budget and Accounting Senior in the District Business Office.
Under direction of the Chief Financial Officer and Director of Budget and Accounting, this position serves as a senior accountant and budget manager responsible for accounting, budgeting, control and planning of assigned college departmental financial operations. Assists administrators and managers with financial accounting related to resources, including expenses, budgets, revenue, and staff positions. Ensures compliance on all fiscal matters with state, federal, district and college policies, procedures, laws, regulations and Generally Accepted Accounting Principles (GAAP). Assists in preparing organizational and district budgets, creating revenue and expenditure projections, posting accounting transactions, developing business and accounting processes, preparing regular and ad hoc reports, conducting research and analysis to correct problems or provide information, and providing budget and expenditure advice and assistance to appropriate managers and staff.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES
- Assist administrators and appropriate staff in managing the accounting and budgeting aspects of department fiscal operations and budget planning processes. Ensure consistency with district planning and budget allocation processes and ensure proper utilization of resources and funds. *
- Responsible for internal management reporting, reconciliation and analysis to meet internal and external financial statement reporting requirements; ensure proper accounting techniques and controls are used. Prepare year-end procedures and guidelines including schedules as required for annual financial statement audit preparation. *
- Interpret fiscal policies and procedures; assist in the monitoring and review of computer input/output; recommend improvements for development and maintenance of computerized financial management and reporting. *
- Prepare and enter fiscal transactions. Review, reconcile and verify fiscal reports for accuracy; investigate and correct errors to ensure compliance with established state, federal and GAAP standards. *
- Provide leadership and direction in accordance with district procedures in the design, implementation and ongoing management of fiscal budgeting, accounting, and fiscal reporting for the department. *
- Monitor and report on the status of budgets, revenues and expenditures. Independently reconcile budgets and appropriate expense and revenue accounts. Approve expenditures and perform appropriate reclassifications and transfers as necessary. Initiate accounting entries as appropriate. Promptly notify administrators of developing concerns or potentially problematic trends. *
- Communicate with and provide specialized financial accounting and reporting as required to district, state, and federal entities in accordance with their specific requirements related to assigned grants, contracts and project and related activities. *
- Maintain staff position control, ensuring staff positions are properly managed and funded. *
- Oversee the accounting operations and reporting processes used in department activities involving interdepartmental charges; ensure consistency with district accounting policy, student account processes, or unique requirements of projects or special activities. *
- Maintain communication with other organizational or functional budget and fiscal analysts and the Director of Budget and Accounting to ensure alignment of organizational activities with institutional goals and district-wide policies, administrative procedures, or business processes. Identify potential efficiencies or economies of scale or potential or actual problems to the appropriate manager, with suggestions for resolving issues or implementing improved processes or controls to enhance organizational effectiveness. *
- Establish internal processing procedures, standards, and set priorities to ensure accurate, efficient and on-time delivery of quality fiscal services. Communicate effectively, orally and in writing; accurately perform complex calculations. *
- Maintain required electronic and manual filing systems. *
- Represent District Office and/or organization on committees within Community Colleges of Spokane (CCS) as requested. *
- Provide interface between district fiscal systems, and business processes and procedures and unit activities. *
- Support and advance the CCS strategic plan, and perform other duties as assigned. *
- Assist in other areas within the business office as requested.
* Indicates this is an essential duty.
COMPETENCIES & OTHER REQUIREMENTS:
REQUIRED COMPETENCIES (MINIMUM QUALIFICATIONS)
- Bachelors' degree or higher in Accounting, Business, or related field from an accredited institution, with substantial course work (which includes 18 quarter hours or 12 semester hours in accounting, auditing, or budgeting).
- Three (3) or more years increasingly responsible experience as a professional accountant or financial analyst, which includes budgeting and fiscal accounting and reporting experience.
- Knowledge of Generally Accepted Accounting principles (GAAP); auditing principles, procedures and practices; management of financial records and reports; recognized methods used in effecting internal control; and methods of accounting systems design.
- Ability to demonstrate high skill levels in automated spreadsheets and other tools for accounting, financial analysis and reporting, and to analyze complex financial and statistical data and determine their significance.
- Ability to extract data from complex accounting, reporting and other systems and use automated spreadsheets and other tools for financial analysis.
- Ability to analyze complex financial and statistical data and determine their significance. Experience in forecasting and analysis.
- Ability to monitor and evaluate fiscal and/or accounting activities and internal controls.
- Ability to prepare comprehensive reports and recommendations.
- Ability to work independently.
- Excellent written and oral communication skills with individuals and groups.
- Ability to establish and maintain effective working relationships with district administrators, faculty and staff.
- Acceptance of the responsibility to promote the welfare and best interests of students at all times.
- A demonstrable understanding and acceptance of the mission, values, goals and objectives of CCS.
- The ability to perform assigned duties in a manner consistent with applicable laws, regulations and goals of the institution, and community and technical college system.
- Demonstrated commitment to fostering and supporting a teaching, learning and working environment that honors diversity, equity and inclusion.
PREFERRED COMPETENCIES (DESIRED QUALIFICATIONS)
- Certified Public Accountant or Certified Governmental Financial Manager.
- Knowledge of State of Washington budgeting and accounting policies and regulations and an understanding of federal cost principles. Experience in higher education, governmental or non-profit accounting.
- Experience with PeopleSoft Finance ERP Systems.
CONDITIONS/TERMS OF EMPLOYMENT:
TOTAL COMPENSATION: $85,127 - $88,351.
Total compensation is an estimate based upon adding the following amounts together:
- Base compensation, plus
- Current employer-paid health and related benefit contribution rates, plus
- Median retirement fund contributions.
The actual total will vary depending upon each employee's enrollment choices.
Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H1-B visa. In addition, the Community Colleges of Spokane maintains a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment. Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
- Work is performed in a normal, temperature-controlled office environment.
- Work is sedentary in nature.
- Frequent use of computer and exposure to terminal screens.
- Visual focus and strain.
- Work involves constant interruptions and requirement to answer on demand questions by phone, in person, or electronically.
- Frequent repetitive hand/wrist motions and finger manipulation.
- Frequent oral and auditory communication with others.
CONDITIONS OF EMPLOYMENT
- Contract 12-month position.
- Position is exempt from Fair Labor Standards Act (FLSA).
- Criminal background check required.
- Requires local or regional travel. If using personal vehicle proof of driver's license and car insurance required.
REQUIRED APPLICATION MATERIALS:
To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following:
- CCS online application.
- Cover letter addressing your qualifications as applied to the responsibilities of this position. *
- Comprehensive resume. *
- Names, addresses, and telephone numbers of three professional references.*
- College transcript(s) * - unofficial/copies of transcripts are acceptable for initial application, official copies must be submitted upon acceptance of job offer.
NOTE: All of the above are required to ensure your consideration for this position. The item(s) marked with an asterisk are required attachments to your application prior to submission.
Community Colleges of Spokane does not discriminate in its programs, activities and employment on the basis of race, creed, color, religion, national or ethnic origin, age, sex, marital status, pregnancy, parental status or families with children, status as a mother breastfeeding her child, AIDS/HIV or hepatitis C, honorably discharged veteran status, sexual orientation, gender identity or expression, disability, use of trained guide dog or service animal by a person with disability, genetic information or any other legally protected category. Please direct all inquiries regarding compliance with access, equal opportunity and/or grievances to the Chief Administration Officer, Community Colleges of Spokane, 501 N. Riverpoint Blvd., PO Box 6000, MS 1004, Spokane WA 99217-6000 or call 509-434-5037; WA Telecommunication Relay Services (TRS) 1-800-833-6384 or 7-1-1.