Director of Information Technology Project Management Office
SALARY: $94,247.00 Annually
OPENING DATE: 07/11/19
CLOSING DATE: 08/05/19 04:00 PM
Please be aware that this recruitment closes at 4:00 p.m. PST. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.
The Community Colleges of Spokane is seeking a highly motivated and qualified individual for the position of Director IT Project Management Office in the Information Technology Systems Division.
Reporting to the Chief Information Officer for the Community Colleges of Spokane (CCS), the Director of the IT Project Management Office (IT PMO) is charged with developing and managing the IT PMO. The Director of IT PMO will develop a newly formed team of IT project specialists within the framework and constructs of formalized project management principles; put in place project management standards and operations in the initiation, planning, and execution of district-wide multi-faceted, complex IT projects. The Director demonstrates and puts into practice project management methodologies and tools e.g., PMBOK, Agile, LEAN, ITIL, SCRUM, Six Sigma, and etc. to ensure completing of IT projects. This position also serves as designated back-up to the District Director of Information Systems and serves on the IT administrative team.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES
- Oversee and administer the IT PMO to deliver CCS District-wide IT projects within schedule, budget, and resources. This position is responsible to: define and communicate project plans and baseline deliverables; develop project schedules; develop procedures to support the achievement of the project objectives; assign work and coordinate activities across the IT PMO and project teams; track and communicate project progress to sponsors, stakeholders, and team members; and identify project risks and take corrective actions. *
- Ensure projects remain within scope by initiation and commitment of project sponsors of scope and gaining approval if scope changes. Oversee subdividing the major project deliverables into smaller, more manageable components within the IT PMO. Work within other areas of IT as needed for additional resources to complete projects. *
- Develop IT project risk management documentation determining which risks are likely to affect the project and documenting the characteristics and planning of each. *
- Ensure IT projects stay on time and create activity definitions, sequencing, and duration, and make changes as needed to ensure overall project deliverables. *
- Develop IT project cost projections and ensure IT projects stay within budget estimates. Ensure purchases comply with CCS and State procurement rules and regulations. Make appropriate requests for additional resources if needed. *
- Responsible for IT PMO budgets ensuring the IT PMO operations stay within budget. *
- Ensure quality IT project deliverables following quality standards are maintained and evaluating overall project performance on a regular basis to provide confidence that the project will satisfy quality standards. *
- Supervise IT professionals in the IT PMO office e.g. recruit, select, train, schedule, evaluate, discipline and respond to grievances adhering to classified bargaining agreement/rules, and all district rules and regulations ensuring efficient operations. Oversee the work of other IT professionals that may participate on IT projects. *
- Inform and educate staff about behavior and performance expectations, provide timely and accurate feedback regarding performance, and ensure performance and behavioral problems are corrected promptly and effectively. *
- Communicate project statuses as needed ensuring sponsors and stakeholders are informed of project information and completion. *
- Responsible for project integration management ensuring the results of planning processes and outcomes are put into a consistent coherent resource document. Ensure users are properly training in new technologies. *
- Participate on the IT Administrator's team and may act at the Director of IT services as needed. *
- Support and advance the CCS strategic plan, and perform other duties as assigned. *
* Indicates this is an essential duty
COMPETENCIES & OTHER REQUIREMENTS:
REQUIRED COMPETENCIES (MINIMUM QUALIFICATIONS)
- Bachelor's degree in Project Management, Computer Science, Information Management, Business Administration, Engineering, Project Management, or a related field from an accredited institution.
An equivalent mix of education, certification and experience that demonstrates the candidate meets all competency requirements for this position.
- Five years relevant work experience as an IT project manager.
- Five years leading cross-functional project teams.
- Current IT project management certification such as:
- PMP Certification
- PMI-ACP Certification
- Risk Management Professional (RMP)
- Certified ScrumMaster (CSM)
- Certified Project Manager (IAPM)
- CompTIA Project+ Certification
- Excellent supervision skills.
- Commitment to learning and applying best practices to ensure electronic and technology work products and tools are accessible to all people, including those with disabilities.
- Acceptance of the responsibility to promote the welfare and best interests of students at all times.
- A demonstrable understanding and acceptance of the mission, values, goals and objectives of CCS.
- The ability to perform assigned duties in a manner consistent with applicable laws, regulations and goals of the institution, and community and technical college system.
- Demonstrated commitment to fostering and supporting a teaching, learning and working environment that honors diversity, equity and inclusion.
PREFERRED COMPETENCIES (DESIRED QUALIFICATIONS)
- Master's degree in Project Management, Computer Science, Information Management, Business Administration, Engineering, or related field from an accredited institution.
- Lean Certification.
- Five years experience leading a project management office.
- Experience in higher education as an IT project manager.
CONDITIONS/TERMS OF EMPLOYMENT:
* TOTAL COMPENSATION: $121,366 - $125,781. Total compensation is an estimate based upon base compensation, current employer-paid health and related benefit contribution rates and median retirement fund contributions. The actual total will vary depending upon each employee's enrollment choices.
Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H1-B visa. In addition, the Community Colleges of Spokane maintains a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment. Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
- Work is performed in a normal, temperature controlled office environment.
- Work is sedentary in nature.
- Frequent use of computer and exposure to terminal screens.
- Work directly with students/clients.
- Work involves constant interruptions and requirement to answer on demand questions by phone, in person, or electronically.
- Frequent repetitive hand/wrist motions and finger manipulation.
- Frequent oral and auditory communication with others.
CONDITIONS OF EMPLOYMENT
- Contract 12 month.
- This position is overtime ineligible.
- Criminal background check required.
- Requires local or regional travel. If using personal vehicle proof of driver's license and car insurance required.
REQUIRED APPLICATION MATERIALS:
To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following:
- CCS online application.
- Cover letter addressing your qualifications as applied to the responsibilities of this position. *
- Comprehensive resume. *
- Names, addresses, and telephone numbers of three professional references.*
- College transcript(s) if applicable - unofficial/copies of transcripts are acceptable for initial application, official copies must be submitted upon acceptance of job offer.
NOTE: All of the above are required to ensure your consideration for this position. The item(s) marked with an asterisk are required attachments to your application prior to submission.
Community Colleges of Spokane does not discriminate in its programs, activities and employment on the basis of race, creed, color, religion, national or ethnic origin, age, sex, marital status, pregnancy, parental status or families with children, status as a mother breastfeeding her child, AIDS/HIV or hepatitis C, honorably discharged veteran status, sexual orientation, gender identity or expression, disability, use of trained guide dog or service animal by a person with disability, genetic information or any other legally protected category. Please direct all inquiries regarding compliance with access, equal opportunity and/or grievances to the Chief Administration Officer, Community Colleges of Spokane, 501 N. Riverpoint Blvd., PO Box 6000, MS 1004, Spokane WA 99217-6000 or call 509-434-5037; WA Telecommunication Relay Services (TRS) 1-800-833-6384 or 7-1-1.