Director of Maintenance and Operations
SALARY: $80,122.00 Annually
OPENING DATE: 11/15/19
CLOSING DATE: 12/13/19 04:00 PM
Please be aware that this recruitment closes at 4:00 p.m. PST. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.
The Community Colleges of Spokane is seeking a highly motivated and qualified individual for the position of Director of Maintenance and Operations in the Facilities Division.
Reporting to the District Director of Facilities, this position provides direction, leadership and management for the Spokane Community College campus building operations and maintenance, including management of approximately ~ 40 assigned staff, in support of all buildings and grounds on campus as well as five (5) off-campus locations throughout the six (6) counties consisting of 1.2 million square feet of space. Department functional responsibilities include management of: facilities maintenance, grounds, custodial services, support for campus operations, and minor construction on the campus.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES
- Oversees all activities from planning to the final completion of non-capital facilities maintenance, repair, renovation or improvement projects. *
- Ensures a high standard of maintenance, repair and appearance of campus facilities and grounds by regularly inspecting, identifying problem areas and assigning work. Provide recommendations for high visibility/large scope projects to the District Director of Facilities for consideration and approval. Assist in the planning and development of remodel, renovation and new construction projects. *
- Develop, schedule and evaluate predictive, preventive and general maintenance for building components and equipment at the skilled trades level through various means, including, but not limited to, work orders, task lists, and computerized maintenance management systems. *
- Assist the Director of Capital Construction by reviewing plans and specifications for capital construction projects. *
- Assist the Director of Capital Construction by assisting with the biennial facilities condition survey. *
- Directs, through the Operations Manager, construction projects that are performed by in-house personnel. Responsible for close-out documents for those projects such as as-built drawings and O&M information. *
- Supervise (train, schedule, discipline, evaluate and respond to grievances) Exempt, Supervisors, Classified, and part-time hourly employees. Interview and recommend to District Director of Facilities selection of candidates for department vacancies. Adhere to the classified contracts, and all district rules and regulations to ensure efficient operations and student success. *
- Inform and educate staff about behavior and performance expectations, provide timely and accurate feedback regarding performance, and ensure performance and behavioral problems are corrected promptly and effectively. *
- Monitor assigned activities and analyze assignments to improve efficiency and ensure projects are completed within established deadlines. *
- Responsible for the inspection of district facilities and equipment to ensure safest, operational sustainability, maintenance needs, and compliance with various codes and regulations including indoor air quality, the Americans with Disabilities Act and L&I/WISHA safety issues. *
- Research and prepare specifications for maintenance related projects, contracted services and equipment requested by Facilities or other departments. *
- Manage and be responsible for the department's budget and assets, including inventory of tools, supplies, repair parts and equipment necessary to maintain all aspects of buildings, grounds, and physical plant equipment belonging to CCS. Authorize and order purchase of new equipment, major repair parts, materials or services necessary for departmental operation. Be responsible for building improvement request (BIR) projects and budget with delegated authority for project completion within each project's budget. *
- Work directly with campus administration on improvement projects for buildings/grounds and related to special events. Communicate project status and progress to director, as appropriate. *
- Coordinate, through the Operations Manager, department services and activities with campus administration, faculty and staff to support student and program needs. Ensure special events, meetings and activities are supported, e.g. set-up, break-down, clean, and provide support when needed during activities. Events may or may not be CCS sponsored. For non-CCS related events, determine appropriate staffing and supplies for client billing. *
- Manage purchase card program for assigned staff consistent with district process and procedure. Approve purchases, track spending and ensure records are properly annotated and provided to Purchasing in a timely manner. *
- Respond to and direct the response of staff for facilities emergencies. As appropriate, inform District Director of Facilities or campus administrators of facilities emergencies. *
- Collect and formulate data for use in program reports, policies and procedures. Collect and use building analytics to evaluate key performance indicators and identify waste and efficiency opportunities. *
- May chair or serve on various campus committees representing the campus Facilities Department; e.g. Capital Improvements, Safety/Security, Graduation, Landscaping, Accreditation, Administrative Council. May serve on CCS committees e.g. Labor Management and Emergency Management.
- May need to vary working hours as required to interface with all subordinates or respond to emergencies.
- Support and advance the CCS strategic plan, and perform related duties as required. *
* Indicates this is an essential duty.
COMPETENCIES & OTHER REQUIREMENTS:
REQUIRED COMPETENCIES (MINIMUM QUALIFICATIONS)
- A Master's degree from an accredited institution. Or an equivalent mix of education and experience that demonstrates the candidate meets all competency requirements for this position.
- 3 – 5 years' experience in facilities maintenance management.
- Knowledge of building construction materials, methods, practices, building codes and requirements.
- Knowledge of and ability to evaluate currently accepted maintenance practices, procedures and standards for building and equipment systems.
- Knowledge of and ability to use computerized maintenance management systems to assist in work order management, tracking results, costs and evaluating effectiveness of maintenance practices and procedures.
- Ability to supervise employees and oversee non-employees' work.
- Knowledge of facility maintenance, grounds, and custodial services.
- Ability to read and interpret building and ground's plans and specifications.
- Knowledge of budgets and financial management practices.
- Knowledge of the state process for capital improvements.
- Ability to manage multiple complex projects in a fast-paced environment.
- Ability to establish and maintain working relations with staff, outside consultants and agencies.
- Ability to use computer software related to an office environment.
- Excellent communications skills both orally and in writing.
- Ability to collect and formulate data.
- Ability to respond to afterhours and weekend emergencies.
- Acceptance of the responsibility to promote the welfare and best interests of students at all times.
- A demonstrable understanding and acceptance of the mission, values, goals and objectives of CCS.
- The ability to perform assigned duties in a manner consistent with applicable laws, regulations and goals of the institution, community and technical college system.
- Demonstrated commitment to fostering and supporting a teaching, learning and working environment that honors diversity, equity and inclusion.
PREFERRED COMPETENCIES (DESIRED QUALIFICATIONS)
- Experience in mechanical and HVAC systems.
- Experience with computerized maintenance management systems.
- Experience in a union environment.
- 3 – 5 years' supervisory experience.
- Experience in facilities management on a college or university campus.
CONDITIONS/TERMS OF EMPLOYMENT:
TOTAL COMPENSATION: $104,824 - $108,734.
Total compensation is an estimate based upon adding the following amounts together:
- Base compensation, plus
- Current employer-paid health and related benefit contribution rates, plus
- Median retirement fund contributions.
The actual total will vary depending upon each employee's enrollment choices.
Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H1-B visa. In addition, the Community Colleges of Spokane maintains a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment. Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
- Work is performed in a normal, temperature controlled office environment as well as outside environments.
- Work is active in nature.
- Frequent use of computer and exposure to terminal screens.
- Visual focus and strain.
- Work directly with students/clients.
- Frequent repetitive hand/wrist motions and finger manipulation.
- Frequent oral and auditory communication with others.
CONDITIONS OF EMPLOYMENT
- Contract 12-month position.
- Position is exempt from Fair Labor Standards Act (FLSA).
- Requires criminal background check.
- Valid motor vehicle operator's license.
- Ability to travel locally as well as occasional out-of-town travel.
REQUIRED APPLICATION MATERIALS:
To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following:
- CCS online application.
- Cover letter addressing your qualifications as applied to the responsibilities of this position. *
- Comprehensive resume. *
- Names, addresses, and telephone numbers of three professional references.*
- College transcript(s) if applicable - unofficial/copies of transcripts are acceptable for initial application, official copies must be submitted upon acceptance of job offer.
NOTE: All of the above are required to ensure your consideration for this position. The item(s) marked with an asterisk are required attachments to your application prior to submission.
Community Colleges of Spokane does not discriminate in its programs, activities and employment on the basis of race, creed, color, religion, national or ethnic origin, age, sex, marital status, pregnancy, parental status or families with children, status as a mother breastfeeding her child, AIDS/HIV or hepatitis C, honorably discharged veteran status, sexual orientation, gender identity or expression, disability, use of trained guide dog or service animal by a person with disability, genetic information or any other legally protected category. Please direct all inquiries regarding compliance with access, equal opportunity and/or grievances to the Chief Administration Officer, Community Colleges of Spokane, 501 N. Riverpoint Blvd., PO Box 6000, MS 1004, Spokane WA 99217-6000 or call 509-434-5037; WA Telecommunication Relay Services (TRS) 1-800-833-6384 or 7-1-1.