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Community Colleges of Spokane




Job Category: Financial Services

Employment: Full Time

Salary: $3,272.00 Monthly



Listing Expires: September 30, 2019

Job Description:

Payroll Coordinator - Fiscal Specialist 2

SALARY: $3,272.00 Monthly

OPENING DATE: 09/06/19

CLOSING DATE: 09/30/19 04:00 PM


Please be aware that this recruitment closes at 4:00 p.m. PST. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.

The Community Colleges of Spokane is seeking a highly motivated and qualified individual for the position of Payroll Coordinator - Fiscal Specialist 2 in the District Business Office.

Under general direction of the Payroll Accountant, this position coordinates and performs a variety of detailed fiscal payroll transactions for the Employee Compensation Department at the District Business Office. The payroll functions include: prepare and maintain payroll records and transactions, review and enter payroll data, analyze and report payroll data to various state/federal agencies, prepare semi-monthly payroll plans and ensure compliance with State/Federal laws and CCS policies and procedures.



  • Recommend and coordinate payroll work procedures and processes, determine deadlines and maintain pay period schedules to ensure accurate processing of employee pay. *
  • Input, review and audit accuracy of payroll and personnel data from source documents. Prepare and process pay adjustments as necessary, such as overpayments, manual check preparation and shared leave. *
  • Develop, modify and maintain multiple record keeping systems to ensure gross payroll, Federal Withholding Tax, Old Age Survivors Insurance, and Medicare grosses are in balance; make tax deposits for each payroll per IRS requirements. Prepare quarterly 941-tax report, L&I report, PFML report, annual W-2's for all employees and 1042's for Non-resident aliens. *
  • Maintain integrity of the payroll computer system. Act as liaison with the State Board of Community & Technical Colleges (SBCTC) regarding payroll processing within PeopleSoft. *
  • Set up and maintain complete, accurate and up-to-date employee files, records and reports; distribute, create/modify and maintain reports on a scheduled basis or as requested. *
  • Provide consultation to employees regarding payroll processes, earnings, deductions, procedures and payroll schedules. Conduct informational meetings with new staff. *
  • Coordinate or process stop payments and check cancelations with SBCTC *
  • Support and advance the CCS strategic plan, and perform other duties as assigned. *

* Indicates this is an essential duty.
This position is designated a bargaining unit position and union membership is no longer a condition of employment.




  • Two years of full-time experience at a level equivalent to Fiscal Specialist 1, and 15 quarter hours or 10 semester hours of college level accounting or equivalent education/experience.
  • Experience in processing payroll.
  • Knowledge of payroll rules and regulations.
  • Advanced knowledge or experience utilizing computerized payroll systems.
  • Proficiency using Microsoft applications, including Excel, Word, Outlook, database software, internet, and on-line reporting.
  • Ability to provide excellent customer service to internal and external customers.
  • Excellent communication skills both orally and in writing in individual and group settings.
  • Ability to multi-task, establish priorities, manage workload and meet multiple deadlines in a fast-paced environment.
  • Ability to maintain accuracy with attention to detail while processing large volumes of work.
  • Ability to maintain confidentiality.
  • Ability to work independently.
  • Ability to develop controls and procedures.
  • Acceptance of the responsibility to promote the welfare and best interests of students at all times.
  • A demonstrable understanding and acceptance of the mission, values, goals and objectives of CCS.
  • The ability to perform assigned duties in a manner consistent with applicable laws, regulations and goals of the institution, community and technical college system.
  • Demonstrated commitment to fostering and supporting a teaching, learning and working environment that honors diversity, equity and inclusion.





  • Experience with the PeopleSoft ERP system.
  • Experience in higher education or government environment.
  • Knowledge of Federal and Washington State payroll rules and regulations.
  • Ability to run queries and reports in order to audit payroll.


Total compensation is an estimate based upon base compensation, current employer-paid health and related benefit contribution rates and median retirement fund contributions. The actual total will vary depending upon each employee's enrollment choices.

Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H1-B visa. In addition, the Community Colleges of Spokane maintains a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment. Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.




  • Work is performed in a normal, temperature controlled office environment.
  • Work is sedentary in nature.
  • Frequent use of computer and exposure to terminal screens.
  • Visual focus and strain.
  • Work involves constant interruptions and requirement to answer on demand questions by phone, in person, or electronically.
  • Frequent repetitive hand/wrist motions and finger manipulation.
  • Frequent oral and auditory communication with others.





  • Full-time schedule (12-month, 40-hours a week).
  • Position is overtime eligible.
  • 6-month probation period; may be extended to 12 months.
  • Criminal background check requires.


To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following:



  • CCS online application.
  • Cover letter addressing your qualifications as applied to the responsibilities of this position. *
  • Comprehensive resume. *
  • Names, addresses, and telephone numbers of three professional references.*
  • College transcript(s) if applicable - unofficial/copies of transcripts are acceptable for initial application, official copies must be submitted upon acceptance of job offer.

NOTE: All of the above are required to ensure your consideration for this position. The item(s) marked with an asterisk are required attachments to your application prior to submission.

Community Colleges of Spokane does not discriminate in its programs, activities and employment on the basis of race, creed, color, religion, national or ethnic origin, age, sex, marital status, pregnancy, parental status or families with children, status as a mother breastfeeding her child, AIDS/HIV or hepatitis C, honorably discharged veteran status, sexual orientation, gender identity or expression, disability, use of trained guide dog or service animal by a person with disability, genetic information or any other legally protected category. Please direct all inquiries regarding compliance with access, equal opportunity and/or grievances to the Chief Administration Officer, Community Colleges of Spokane, 501 N. Riverpoint Blvd., PO Box 6000, MS 1004, Spokane WA 99217-6000 or call 509-434-5037; WA Telecommunication Relay Services (TRS) 1-800-833-6384 or 7-1-1.