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PROGRAM ASSISTANT DUAL ENROLLMENT

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Name:

Community Colleges of Spokane

Address:

501 North Riverpoint Blvd

Local Map
Phone:

5094345041

Fax:

Job Category: Education

Employment: Full Time

Salary: $2,717.00 Monthly

Experience:

Benefits:

Listing Expires: October 14, 2019

Job Description:

Program Assistant - Dual Enrollment

SALARY: $2,717.00 Monthly

OPENING DATE: 09/20/19

CLOSING DATE: 10/14/19 04:00 PM

APPLY: https://ccs.spokane.edu/Working-for-Us

DESCRIPTION:
Please be aware that this recruitment closes at 4:00 p.m. PST. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.


The Community Colleges of Spokane is seeking a highly motivated and qualified individual for the position of Program Assistant - Dual Enrollment in the Student Services Division.

GENERAL DEFINITION
Under direction of the Dual Enrollment Manager, this position will provide support to the Dual Enrollment Programs by assisting students, staff, program participants and the public with information and services.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

 

  • Answer phones, greet and direct students and the public. Respond to inquiries regarding programs and procedures in-person, verbally, by mail, or electronically. *
  • Perform general office duties, e.g., process/distribute mail, make copies, file, and type correspondence. *
  • Process, audit, scan and index various documents into electronic/document imaging system. *
  • Assist with creation, preparation and coordination of marketing, presentation and program materials. *
  • Order, inventory, and maintain office supplies. *
  • Maintain electronic and manual documents according to records and retention schedule and following FERPA regulations. Generate required reports as needed/requested. *
  • Process registration transactions; adds, drops, and withdrawals. *
  • Perform complex data and word processing tasks; merging and sorting spreadsheet and database files, uploading/downloading data. *
  • May assist in creating processes and procedures used in the Dual Enrollment Programs. *
  • Support and advance the CCS strategic plan, and perform other duties as assigned. *


* Indicates this is an essential duty.
This position is designated a bargaining unit position and union membership is no longer a condition of employment.

COMPETENCIES & OTHER REQUIREMENTS:
REQUIRED COMPETENCIES (MINIMUM QUALIFICATIONS)

 

 

  • Proficient in spelling, punctuation, sentence structure and grammar.
  • Excellent verbal, written, and interpersonal communication skills.
  • Working knowledge of general office equipment.
  • Experience using Microsoft Office software.
  • Ability to use a multi-line phone system and possess proper phone etiquette skills.
  • Ability to multi-task in a fast-paced environment.
  • Ability to work independently with minimal supervision and frequent interruptions.
  • Ability to adapt to change with a positive attitude.
  • Ability to prioritize multiple tasks meeting multiple deadlines.
  • Customer service experience.
  • Proofreading and filing skills.
  • Ability to handle constant interruptions.
  • Ability to reevaluate and reprioritize daily schedule and responsibilities.
  • Ability to maintain a high level of confidentiality.
  • Ability to work as a team player in a team environment.
  • Acceptance of the responsibility to promote the welfare and best interests of students at all times.
  • A demonstrable understanding and acceptance of the mission, values, goals and objectives of CCS.
  • The ability to perform assigned duties in a manner consistent with applicable laws, regulations and goals of the institution, and community and technical college system.
  • Demonstrated commitment to fostering and supporting a teaching, learning and working environment that honors diversity, equity and inclusion.

 


PREFERRED COMPETENCIES (DESIRED QUALIFICATIONS)

 

 

  • Two years of increasingly responsible clerical experience.
  • Associates Degree in Business Occupations or Administrative Office Management from an accredited institution.
  • Knowledge/experience providing related services to students in K-12 and higher education
  • Knowledge of college Dual Enrollment Programs.
  • Experience using PeopleSoft.
  • Understanding of Family Educational Rights and Privacy Act (FERPA) guidelines.

 


CONDITIONS/TERMS OF EMPLOYMENT:
* TOTAL COMPENSATION: $47,357.00.
Total compensation is an estimate based upon base compensation, current employer-paid health and related benefit contribution rates and median retirement fund contributions. The actual total will vary depending upon each employee's enrollment choices.

Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H1-B visa. In addition, the Community Colleges of Spokane maintains a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment. Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

PHYSICAL REQUIREMENTS

 

 

  • Work is performed in a normal, temperature controlled office environment.
  • Work is sedentary in nature.
  • Frequent use of computer and exposure to terminal screens.
  • Visual focus and strain.
  • Work in a semi-open office setting with frequent interruptions and background noise.
  • Move up to 25 lbs. occasionally.
  • Frequent repetitive hand/wrist motions and finger manipulation.

 


CONDITIONS OF EMPLOYMENT

 

 

  • Full-time schedule (12-month, 40-hours a week).
  • 6-month probationary period; may be extended up to 12 months.
  • This position is overtime eligible.
  • Criminal background check required.

 


REQUIRED APPLICATION MATERIALS:
To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following:

 

 

  • CCS online application.
  • Cover letter addressing your qualifications as applied to the responsibilities of this position. *
  • Comprehensive resume. *
  • Names, addresses, and telephone numbers of three professional references.*
  • College transcript(s) if applicable - unofficial/copies of transcripts are acceptable for initial application, official copies must be submitted upon acceptance of job offer.


NOTE: All of the above are required to ensure your consideration for this position. The item(s) marked with an asterisk are required attachments to your application prior to submission.

Community Colleges of Spokane does not discriminate in its programs, activities and employment on the basis of race, creed, color, religion, national or ethnic origin, age, sex, marital status, pregnancy, parental status or families with children, status as a mother breastfeeding her child, AIDS/HIV or hepatitis C, honorably discharged veteran status, sexual orientation, gender identity or expression, disability, use of trained guide dog or service animal by a person with disability, genetic information or any other legally protected category. Please direct all inquiries regarding compliance with access, equal opportunity and/or grievances to the Chief Administration Officer, Community Colleges of Spokane, 501 N. Riverpoint Blvd., PO Box 6000, MS 1004, Spokane WA 99217-6000 or call 509-434-5037; WA Telecommunication Relay Services (TRS) 1-800-833-6384 or 7-1-1.